Guidelines For The Protection Of Children And Vulnerable Adults


1       These guidelines are for the Surface Warship Association hereinafter referred to as the



2       People under the age of 18 years and Vulnerable Adults are accepted into the association only with the written permission of their Parent or Legal Guardian. These members under the age of 18 will be known as Junior members.


3       Junior members or Vulnerable Adults (as classified in section 1) will not be permitted to attend any meetings, organised events, or visit any club lake / clubhouse without the presence of their Parent or legal Guardian. (For this purpose a legal guardian will be accepted as an adult who has the written permission with him / her of the parent to look after the junior member and who has signed to accept legal responsibility for that junior member whilst in his / her care. This being a private childcare agreement and not the responsibility of the SWA)


4       SWA members are not allowed to approach or have personal contact with any person under the age of 18 years or who is suspected / known as a Vulnerable Adult (unless such person is in the presence of their or parent / legal guardian as described in section 2) whilst carrying out any aspect of their hobby except in circumstances required to preserve life or prevent accident.


5       Photographs of Juniors or Vulnerable Adults must not be taken without the permission of the parent or guardian.


6       Any SWA member accused of, or suspected of inappropriate behaviour with a person under the age of 18 years or registered as a Vulnerable Adult must be reported to the SWA General Secretary or any Member of the SWA Committee and will immediately be suspended from the Association, the details will be referred to the relevant authorities. The suspension will not be revoked until the matter has been satisfactorily  resolved by the relevant authority.


7       Any SWA member who suspects that a person under the age of 18 years or a  Vulnerable Adult has been treated inappropriately, shall have a duty to report the incident in writing to the SWA General Secretary and in the event of a serious incident i.e. physical harm immediately to the relevant local authority. Such inappropriate behaviour includes: -
1.  Physical harm of any kind.   
2.  Threatening behaviour      
3.  Bullying.    
4.  Any form of discrimination due to Race, Cultural differences, Gender,          
     Disability, or Sexuality.


8       The SWA recognises that from time to time some Individual members may choose to take part in organised events run by outside organisations such as Schools, local Authorities or Groups. Should this be the case it is the responsibility of the individual member or club to ensure that the organisers have a set policy on the inclusion of Young people under the age of 18 years and Vulnerable Adults plus appropriate insurance to cover the event. The SWA will not be liable for any accident or incident occurring during such activity.


9       Whilst in a public area it is the responsibility of all members to act appropriately towards all members of the public and whenever possible during organised events an appropriate area should be cordoned off with  a notice stating “AUTHORISED PERSONS ONLY”.



Sir Roger Singleton has now completed his review of the ‘intensity’ and ‘frequency’ of contact with vulnerable people that should require an individual to register with the Independent Safeguarding Authority. The aim of the review was to ensure that the Vetting and Barring Scheme strikes the right balance between offering protection without being overly burdensome. The Government has accepted Sir Roger’s recommendations in full as follows:

  • Recommendation 1:
    Mutually agreed and responsible arrangements made between parents and friends for the care of their children will not be affected by the Vetting and Barring Scheme.
  • Recommendation 2:
    Where organisations (such as schools, clubs or groups) make the decisions as to which adults should work with children then the requirement to register should apply, subject to the frequent and intensive contact provisions.
  • Recommendation 3:
    The frequent contact test should be met if the work with children takes place once a week or more. The intensive contact test should be met if the work takes place on 4 days per month or more, or overnight.
  • Recommendation 4:
    Individuals who go into different schools or equivalent settings to work with different groups of children, will not be required to register unless their contact with the same children is frequent or intensive.
  • Recommendation 5:
    The minimum registration age at which young people who engage in regulated activity as part of their continuing education should be reviewed.
  • Recommendation 6:
    Overseas visitors bringing their own groups of children to the UK (e.g. to international camps or the Olympics) will have a three months exemption from the requirement to register.
  • Recommendation 7:
    Exchange visits, lasting less than 28 days, where overseas parents accept the responsibility for the selection of the host family, should be regarded as private arrangements and would not require registration
  • Recommendation 8:
    Government will consider the position of some self-employed health care practitioners and whether a duty should be placed on them to register with the scheme.
  • Recommendation 9:
    Government will review the continuing need for ‘Controlled Activity’.
  • Recommendation 10:
    Government will review both the statutory requirements and its advice in relation to the continuing need for CRB disclosures for safeguarding purposes

      The key change is that the threshold for ‘frequent’ engagement is now once per week, rather than      once a month. This may reduce the number of people required to register. The implications of other recommendations, such as those relating to young people engaging in regulated activity as part of their education are not yet fully known. It appears that the relationship between CRB checks and the vetting and barring scheme will also be reviewed.